The User Level: Facsimiles!
By Vigilize | Thursday, March 25, 2010 - Leave a Comment
In today’s technology oriented environment, many organizations send and receive important documents via facsimile. As such, we suggest that you require that your users follow a few guidelines.
- Management or supervisor authorization should be required prior to the transmission of confidential information that falls outside of the employee’s normal job functions.
- Do not send critically classified information (e.g. Social Security numbers, account numbers, etc.) via fax unless specifically authorized to do so.
- Cover sheets should be used to facilitate delivery of document(s) to the intended receiver. The cover sheet should include: recipient’s name, sender name and telephone number, date and time, description of the document, number of pages, name, phone and fax number of the recipient, and a confidentiality statement.
- The fax cover sheet should include a confidentiality statement. Here’s an example:
- “This message is intended only for the use of the individual to whom, or entity to which, it is addressed and may contain information that is privileged, confidential, or exempt from disclosure under applicable law.
- If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If you have received this communication in error, please notify us immediately by telephone.”
- When possible, the sender should schedule to send a confidential fax to the recipient at a time when it can be immediately retrieved.
- Take reasonable steps to ensure the fax is sent to the appropriate destination. Confirm with recipients the correct fax number. Pre-program and test destination numbers whenever possible to eliminate errors in transmission from misdialing. Regularly confirm that programming is correct by checking confirmation sheets for accuracy.
- Should you become aware that a fax was sent to an incorrect recipient, contact the recipient and ask that the material be returned or destroyed.
Employees working from home may find it more difficult to follow security policies… An article review. The surge in employees working from home during the pandemic created many headaches for IT departments around the world, many of whom had no telecommuting policies or procedures before the start… but what about the employees who had to […]
A Webinar-Movie infotex presents the 2021 update of a previously released webinar presented by our Lead Non-Technical Auditor, Adam Reynolds. This movie-short is intended for those who are planning to participate in an infotex Incident Response Test. Not sure about the importance of an Incident Response Test? Check out onetest.infotex.com for more information! Please let […]
PRESS RELEASE – FOR IMMEDIATE RELEASE BUSINESS NEWS INFOTEX PROMOTES BRYAN BONNELL TO DIGITAL MEDIA MANAGER infotex, the Managed Security Service Provider, announced Bryan Bonnell’s promotion from Senior Data Security Analyst to Digital Media Manager. “He will continue his normal DSA duties on a limited basis, because we want everybody to stay in touch with […]
PRESS RELEASE – FOR IMMEDIATE RELEASE BUSINESS NEWS RYAN HENSLER OF INFOTEX, EARNS CISSP CERTIFICATE Ryan Hensler, Senior NOC Associate of infotex, Inc., recently received the CISSP certification. “Ryan has proven himself to be a seasoned security professional both in his work for infotex and now through achieving this certification.” said Sean Waugh, Information Security Officer. […]
Dubious app store subscriptions bring in hundreds of millions of dollars in revenue… An article review. When it comes to malicious applications you’re probably familiar with things like malware and ransomware, and you have ways to avoid them. Modern desktop and smartphone operating systems have built-in malware detection tools, and some web browsers even automatically […]
Another Manifesto A supply-chain manifesto by the author of Never Say Never: A Password Manifesto! Another one of those Dan’s New Leaf Posts, meant to inspire thought about IT Governance . . . . [Sssshh. Turn out the lights. Let’s lower our inner voices, as I have something to propose that might be a bit […]
Another awareness poster for YOUR customers (and users). Now that we have our own employees aware, maybe it’s time to start posting content for our customers! Download the large versions here: Awareness Poster (Portrait) Awareness Poster (Landscape) You are welcome to print out and distribute this around your office.
While malware and security exploits continue to make headlines, the majority of reported security incidents involve phishing… An article review. With all the attention given recently to security incidents involving software exploits and high-profile malware attacks, it would be easy to believe that they represented the most likely incidents you may encounter in the wild. […]
Implementing Protective DNS could help your organization avoid attack… An article review. Noting the risks still associated with the Domain Name System (DNS), the National Security Agency and the Cybersecurity and Infrastructure Security Agency (CISA) have recently released new guidance on the selection and use of a Protective DNS service (PDNS). The guidance, released in […]
A Webinar-Movie In 2018 the NCUA started reviewing credit unions with $1 billion or more in assets using a tool known as the Automated Cybersecurity Examination Tool, or ACET. The expansion to smaller credit unions is inevitable. In the new year, credit unions should now think about how they can come into compliance with the […]